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Renewal of registration

It is a requirement of the National Vocational Education and Training Regulator Act 2011 that RTOs submit an application to renew their registration at least 90 days prior to their expiry date. Failure to submit an application 90 days prior to the expiry date will result in your registration expiring.

Renewal is a necessity because it proves to ASQA that you are continuously updating your knowledge of the national VET system and the national skills framework, including Training Packages, the Australian Qualifications Framework (AQF) and the Essential Standards for Continuing Registration. You must be able to demonstrate you are managing the delivery of quality training. You need to demonstration that your RTO is continuously improving your training and assessment strategies and outcomes in order to meet the needs of the industry and your learners.


How Can Phoenix Help? Why Is Phoenix Necessary?

How ASQA assesses applications for renewal of RTO registration

1. First it is necessary that you submit specific documentation for an assessment of your financial viability risk by an ASQA-approved external agency.
    Phoenix can help you to gather all specific information and the financial documentation that the agency requires.
    The agency provides a report and recommendation to ASQA about the likelihood of your sustained operation as a training provider.

2. Then ASQA reviews the suitability of the nominated senior and/or influential personnel to confirm that each meets the Fit and Proper Person requirements.
    ASQA may investigate the organisation's business status through the Australian Securities and Investments Commission (ASIC).

3. If all requirements are satisfied thus far, ASQA then considers the following three factors:

    a) whether the qualifications/units sought in the application will lead to industry licences

    b) your RTO's risk rating

    c) the length of time elapsed since the last full scope audit conducted on your RTO.

Some applications for renewal of registration are approved at this stage, while others may require an on-site audit.

4. The on-site audit is conducted at your premises and reviews your RTO's compliance aligns with the VET Quality Framework across a sample of your scope of registration.
    The audit team examines the strategies, resources and materials your organisation uses to deliver a predetermined sample of the qualifications or units of completency in your scope of registration.

5. The auditor may interview RTO personnel and/or clients to review the:

    • effectiveness of management systems, delivery strategies and other materials

    • adequacy of records retained

    • suitability of facilities and equipment

    • credentials of nominated delivery personnel

7. After the audit the ASQA auditor will prepare a report listing the areas of non-compliance which you need to address and fix.
    You have 21 days only to fix and report back to ASQA.

6. When your application is accepted, ASQA will send your organisation a new Certificate of Registration and a scope of registration report, along with any additional conditions to the registration.

Phoenix specialises in setting up ISO 9001 Compliance Management Systems that can make your on-site audit as painless as possible. 


Phoenix Compliance Management
ABN: 50 404 528 700

Chris Stephens - Director

Mob: 0450 300 824
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Address: Level 4, 53 Berry St,
North Sydney NSW 2060